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Stand up your cloud-native records management platform — configured to your records series, retention rules, security policies, and integrated with your existing identity and procurement systems.
Full on-site production scanning at your facilities — paper, microfiche, microfilm, and aperture cards — with unbroken chain-of-custody and AI-powered classification from day one.
ContentActive becomes your ongoing records operations partner — keeping the platform current, accurate, and compliant as your business and regulatory environment evolve.
Cloud Records Platform
Legacy document management systems were built before transformer architectures. ContentActive is engineered from the ground up with generative AI as a first-principles capability — not a chatbot bolted on.
Every document passes through a multi-stage AI pipeline — OCR, classification, structured extraction, and confidence scoring — with human review automatically triggered below threshold.
Users interact with your records archive in natural language — ask questions, retrieve documents, and surface related records across policy numbers, business lines, dates, and jurisdictions.
All retained records are stored in S3 Object Lock Compliance Mode. No one — including AWS root — can delete or modify locked records before their retention date. Storage auto-tiers as records age.
Real-time dashboards across ingestion volumes, OCR confidence trends, legal hold status, and retention schedule health. Continuous security monitoring with findings routed to your security team automatically.
Delivery Steps
Platform go-live and warehouse digitization run in parallel — neither workstream gates the other. You see value from both on the same timeline.
Kickoff, requirements deep-dive, AWS landing zone, and security baseline. On-site box-level barcoding and statistically valid sampling at every warehouse. The signed inventory baseline locks the scope before full production begins.
Platform tenant configuration, records series and retention rule design, SSO federation, Coupa integration, workflow design, dashboards, and security hardening — running concurrently with the warehouse workstream.
100–500 boxes processed end-to-end on-site. OPEX, Kodak, and Bookeye stations stood up; microfilm pilot initiated. Validated unit rates and acceptance criteria produced before full-scale ramp.
Admin and end-user training in live virtual and sandbox environments. Two full UAT cycles with defect resolution, super-user enablement, and formal acceptance sign-off before production cutover.
Production cutover with a dedicated hypercare team. Records released to business users with intensive daily monitoring, rapid issue resolution, and direct escalation to the ContentActive President.
Both warehouses at full production throughput. Weekly volume burndown dashboards, weekly reconciliation, monthly executive reporting, and continuous AI accuracy improvement through SageMaker retraining on your document types.
Day-forward records capture across all office locations. Ongoing platform operations, quarterly business reviews, annual training refreshes, and renewal planning — your records infrastructure running and improving continuously.
Digitization Services
ContentActive maps every control to the frameworks your regulators care about, with continuous evidence collection as a default for state of the art scanning of Documents, Microfilm and Microfiche.
High-resolution scanning of invoices, files, forms, contracts, and archived paper documents into searchable digital formats for secure access and long-term preservation.
Conversion of roll and fiche microfilm into high-quality digital images with indexing and metadata support for easy retrieval and compliance management.
Professional scanning of microfiche collections into organized digital repositories while maintaining image clarity, accuracy, and archival standards.
Advanced OCR processing and document indexing to transform scanned files into searchable, editable, and easily accessible digital records.
Encrypted storage and structured digital archiving solutions designed to protect sensitive records while enabling secure sharing and retrieval.
Careful digitization of fragile historical records, maps, manuscripts, and legacy media to preserve valuable information for future generations.
The AI Readiness Score™ gives you a scored benchmark across the 6 dimensions that determine AI success — strategy, data, infrastructure, workflows, talent, and governance. Takes 3 minutes.